TERMS & CONDITIONS:

Exhibits shall not display, sell, or dispense any items with offensive, profane, and/or drug related paraphernalia. The display, sale, or dispensing of these or any other items which in the opinion of the Rotary Club of Bixby Board of Directors are inconsistent with the mission of the Rotary Club of Bixby will result in the removal of vendor.
Exhibitor must check in with the Rotary Club of Bixby official on duty before setting up.
Security will be the responsibility of the vendor. Rotary Club of Bixby will not be responsible for damage to exhibit for any reason.
Exhibitor will be responsible for any trash in his/her area. Trash cans will be placed throughout the area and may be used by the vendors.
Exhibitors shall not transfer or sublet the space or any part thereof or permit the same to be used by any other person without the written consent of the event staff.
Event staff shall have the right to terminate the contract granted hereunder at any time without liability. Refunds will be made if event is cancelled due to weather.
Exhibitor will indemnify and hold Event harmless from all costs, losses, damages, or expenses including expense of litigation and attorney’s fees, resulting from any person or property arising out of any act of omission of vendor of his employees or other representatives. If requested, vendor will furnish Event staff with evidence that Exhibitor has insurance in force with a reputable insurer, including coverage (with limits approved by the Event staff) against contractually assumed liability.
The Rotary Club of Bixby, its officers, agents, or members shall not be held responsible for any loss nor damage due to theft, fire, accident, or other cause but will use reasonable care to protect the vendor from such loss.
Exhibit spaces shall not be reserved until payment is received.
No BBQ or concession food, water or beverages can be sold by retail vendors.

Approved vendors will receive an email invoice as proof of acceptance. Print this invoice and have with you at check in. Please keep in mind, spaces are limited and are assigned in order they are received. If your business is not selected to participate at Rotary Club of Bixby, a full refund will be given.

By clicking the "Submit Registration Form" below, you acknowledge and agree to the terms and conditions.